Special Assistant to the COM

Job Description Introduction Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move. IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates as well as external women candidates are considered as first-tier candidates. Organizational Context and Scope Under the direct supervision of the Chief of Mission (CoM) in Iraq and in close coordination with the Deputy Chief of Mission (DCoM), the Special Assistant to the CoM will provide organizational, coordination, communication and administrative support to the IOM Iraq Executive Office. The incumbent will assist the CoM in following up priorities and decisions, reviewing and preparing correspondence and briefing materials, coordinating meetings and official engagements, maintaining timely internal and external communication, and consolidating information and reports in coordination with relevant programme and support units, sub-offices and senior management. In carrying out these functions, the incumbent will exercise discretion, sound judgment and initiative within established IOM policies, procedures and delegated instructions, and will support the CoM and DCoM in ensuring timely follow-up and continuity of Executive Office functions. Responsibilities Work closely with the Chief of Mission (CoM) and Deputy Chief of Mission (DCoM) to assist in the accomplishment of their mandate, objectives and leadership of IOM Iraq by analyzing issues, making basic recommendations, identifying action points and following up on implementation. Manage and review correspondence prior to the CoM’s signature, including recommendations for decisions by the CoM. Ensure timely response, effective follow-up and overall communication internally and externally for the CoM and DCoM; provide inputs and prepare draft responses to incoming communications, including initiating necessary correspondence. Participate in internal and external meetings on behalf of the CoM or DCoM, when requested. Keep abreast of, evaluate and review changes in policies and programmes; gather essential information on the Government of Iraq and other developments relevant to IOM Iraq to provide regular briefings and updates to the CoM and DCoM. Provide organizational support to the CoM and DCoM through the IOM Iraq Executive Office and assist in the decision-making process. Manage the overall administration in the areas of planning, coordination and organization of senior management meetings, mission meetings and Town Hall staff meetings; oversee the related Executive Office secretariat support function. Liaise and maintain regular contacts and partnerships with stakeholders, including international organizations, governmental and non-governmental counterparts and the private sector in Iraq, including making necess