Scheduling & Planning Specialist

Job Purpose To prepare, coordinate, and maintain maintenance schedules, workforce deployment, resource allocation, and work management activities to support the safe, efficient, and cost-effective delivery of maintenance operations. The role ensures effective scheduling, rostering, material planning, work order management, and performance reporting while supporting operational continuity and compliance with regulatory and company requirements. The position supports planning activities by maintaining accurate data, coordinating with stakeholders, monitoring operational performance, and contributing to continuous improvement initiatives across the maintenance organization. Responsibilities/Duties Profil de candidat recherché : Scheduling & Workforce Planning Prepare, maintain, and update short-, medium-, and long-term maintenance schedules for employees and contractors. Support the preparation of schedules that balance operational requirements with workforce availability, leave plans, training schedules, and business priorities. Coordinate with maintenance and operations teams to align workforce schedules with preventive maintenance, corrective maintenance, inspections, and projects. Ensure compliance with working time regulations, company policies, and operational requirements. Rostering Management Prepare, maintain, and update workforce rosters to ensure adequate operational coverage while considering leave, sickness, training, and other workforce requirements. Monitor roster compliance and adjust schedules to accommodate operational disruptions, emergency requirements, or staffing shortages. Support the implementation of automated rostering solutions and identify opportunities for process improvements to enhance scheduling efficiency and accuracy. Maintain accurate and auditable records of roster changes, approvals, and schedule updates. Resource Planning & Optimization Monitor workforce utilization and identify capacity constraints, resource gaps, and operational inefficiencies. Analyze workforce utilization trends and support the development of recommendations to optimize resource deployment and operational efficiency. Support budget monitoring activities by providing workforce planning, scheduling, and resource utilization reports. Contribute to cost optimization initiatives through effective workforce planning and resource allocation. Material Planning & Coordination Monitor material requirements based on maintenance schedules, projects, and operational activities. Coordinate with Procurement and Stores teams to ensure timely availability of spare parts, consumables, and maintenance materials. Align material availability with maintenance plans to minimize operational delays. Monitor material consumption against planned usage and report shortages, variances, or inefficiencies. Overtime Monitoring & Workforce Analysis Monitor overtime utilization across departments and identify trends and improvement opportunities. Prepare periodic reports highlighting overtime drivers, operational impacts, and cost implications. Support departments by providing workforce planning analysis and overtime-related data. Incorporate overtime performance into operational dashboards and management reports. Data Analysis & Dashboard Management Maintain and update operational dashboards providing visibility of scheduling performance, workforce utilization, overtime, material availability, and operational costs. Ensure reporting dashboards are accurate, user-friendly, and aligned with management reporting requirements. Coordinate with IT and relevant stakeholders to integrate scheduling and reporting systems with CMMS platforms and other business applications. Analyze operational data and generate reports to support informed decision-making. Work Order Management Support the timely and accurate closure of work orders within IBM Maximo by ensuring complete maintenance documentation. Coordinate with maintenance teams t