HR Assistant Company: Sardar

Job description: Job title: HR Assistant Company: Sardar Group Location: SAS- Baghdad- Al Muthana Overall Objective of the Job: The HR Assistant provides operational and administrative support across core HR functions, including payroll, attendance and leave administration, onboarding and offboarding, employee records, HR systems, performance documentation, and employee services. The role ensures accurate and timely processing, maintains confidentiality, supports compliance with company policies and applicable requirements, and coordinates effectively with employees, managers, and internal departments. Tasks and Responsibilities: Payroll Administration: Prepare and process biweekly and monthly payroll inputs, verify wages, deductions, benefits, and supporting records, and promptly resolve discrepancies. Overtime Coordination: Collect branch overtime submissions, reconcile them with attendance records, submit them for review, and follow the approval sequence through completion. Leave Administration: Receive and verify employee leave requests and maintain accurate, current leave records in the designated HR system. Employee Records and Documentation: Maintain organized and up-to-date physical and electronic employee files in accordance with company policy, confidentiality standards, and applicable requirements. HR Systems Maintenance: Update employee data, upload required documents, record leave transactions, and perform routine checks to maintain data completeness and accuracy. Onboarding: Coordinate new-joiner documentation, personnel files, induction arrangements, system entries, and related follow-up to support a smooth onboarding experience. Probation Evaluations: Prepare monthly probation evaluation forms, coordinate completion with department managers, and obtain the required reviews and approvals within the specified timeline. Offboarding: Coordinate separation documentation, clearance requirements, final calculations, record updates, and the collection of required approvals. Employment Contracts: Prepare contract drafts using approved templates, submit them for review, and coordinate the required approvals and signatures. Organization Chart: Maintain the organization chart and distribute a monthly update report. HR Forms: Prepare, track, and file HR procedure forms, ensuring they are complete and properly approved. TOS Preparation: Support quarterly Toyota Operations Standards requirements by preparing documentation and completing assigned arrangements in line with instructions from the HR Manager or Supervisor. Business Travel : Coordinate with the ticketing and administration departments to arrange travel, accommodation, and transportation for employees on business trips. Visa and IQAMA Coordination: Liaise with the Visa Department on expatriate visa applications, renewals, and IQAMA updates, and maintain the related records. Performance Management Support: Coordinate performance-management documentation, track submissions, and follow up with department managers to support timely completion of the process. Employee Support: Respond to routine employee enquiries regarding payroll, benefits, leave, HR procedures, and company policies, escalating complex matters when necessary. Policy Compliance: Support consistent application of internal policies and HR procedures and report identified exceptions to the HR Supervisor or Manager. Appearance Policy Monitoring: Monitor employee compliance with the staff appearance policy, communicate identified violations, and report non-compliance to the HR Supervisor or Manager. Other Duties: Perform other HR-related tasks assigned and clarified by the HR Manager or Supervisor. Cross-Company HR Support: Support HR personnel assigned to other group companies when formally requested by the HR Manager or Supervisor. Job Requirements: Educational Level/ Required Certificates: Bachelor’s degree in Human Resources, Business Administration, Management, or a related field. Relevant HR certific